AI and managed IT for logistics and transportation.

These are the first four automations we usually build for logistics and transportation. Each one runs on ChatGPT, Claude, Gemini, Copilot or any other AI platform, connects to the tools you already use, and keeps a person on every decision that matters. A single workflow typically costs about $5,000 in the market, and our fixed quote comes in under it.

• Load tender entry.Load tenders arriving by email or PDF are read for pickup, delivery, weight and rate, then entered as draft loads in your TMS. A dispatcher confirms each load before it is booked. Example: saves about 8 hours a week for a team booking 300 loads.
• Proof of delivery and billing.Photos of signed delivery receipts are read, matched to the load and attached to a drafted invoice. Billing staff approve the invoice before it goes out. Example: shortens the time from delivery to invoice by 2 to 3 days.
• Shipment status updates.Tracking data and driver check-ins produce drafted status updates for customers, with delays flagged. A dispatcher approves exception messages. Example: cuts inbound status calls by about a third.
• Carrier onboarding packets.New carrier packets are checked for authority, insurance certificates and W-9s, and missing items trigger a drafted request. Staff approve each carrier before setup. Example: cuts carrier setup from 45 minutes to 15.

Automation only holds up on systems that are patched, backed up and locked to the right people. Managed IT help desk and monitoring start at $75 per user per month and run 24x7x365, with upkeep and security added a la carte.

• Dispatch and TMS systems that stay up around the clock.
• Email protection against fake carriers and double-brokering scams.
• Secure phones and tablets for drivers and yard staff.
• Tested backups of load, billing and driver records.

Motor carriers must keep driver qualification files and hours of service records under FMCSA rules, card payments fall under PCI DSS, and driver and customer data falls under the NY SHIELD Act and New Jersey's breach notification law. This is general information, and your own advisers have the final word.

For example, a 20-person freight broker books about 300 loads a week, and each tender takes 5 minutes to key into the TMS. With a load tender automation, most tenders arrive as draft loads with stops and rates filled in, and a dispatcher spends about 1 minute confirming each one. That frees about 20 hours a week for covering freight.