AI and managed IT for restaurants and hospitality.

These are the first four automations we usually build for restaurants and hospitality. Each one runs on ChatGPT, Claude, Gemini, Copilot or any other AI platform, connects to the tools you already use, and keeps a person on every decision that matters. A single workflow typically costs about $5,000 in the market, and our fixed quote comes in under it.

• Food vendor invoice capture.Invoices from food and beverage vendors are photographed or emailed, read line by line and entered into your accounting system with price changes flagged. The manager approves the entries. Example: saves about 4 hours a week for a single location.
• Scheduling against forecast covers.Reservations, past sales and events produce a cover forecast and a draft staff schedule. The manager adjusts shifts and posts the schedule. Example: trims 2 to 4 percent off labor cost on slow nights.
• Review response drafting.New reviews on Google and other sites get a drafted reply in your voice, with complaints flagged for follow-up. The owner or manager approves each reply. Example: cuts review replies from 1 hour a week to 15 minutes.
• Catering and event inquiry replies.Catering and private event inquiries get a drafted reply with menus, minimums and open dates. A manager reviews the reply and sends it. Example: answers inquiries the same day during busy service.

Automation only holds up on systems that are patched, backed up and locked to the right people. Managed IT help desk and monitoring start at $75 per user per month and run 24x7x365, with upkeep and security added a la carte.

• Point of sale and card readers kept separate from guest Wi-Fi.
• Backup internet so orders and cards keep working during an outage.
• MFA on delivery, reservation and payment accounts.
• Fast replacement for a failed terminal on a Friday night.

Card payments fall under PCI DSS, guest and employee data falls under the NY SHIELD Act and New Jersey's breach notification law, and fast food chains in New York City must follow the city's Fair Workweek scheduling law. This is general information, and your own advisers have the final word.

For example, a 60-seat restaurant receives about 25 vendor invoices a week, and the owner spends Sunday mornings typing them into accounting. With invoice capture, each invoice is photographed at delivery, entered automatically and flagged when a price jumps, and the owner approves the batch in about 20 minutes. That saves about 4 hours a week and catches a $40 case price increase the day it happens.